Rehab Medical Billing Services

Helping Rehab Centers Get Paid Faster, Without the Insurance Runaround
Rehabilitation billing is one of the toughest in healthcare — endless authorizations, therapy caps, and strict payer documentation rules can turn revenue management into a daily struggle. At Swiftcare Billing, we make rehab billing simple, accurate, and profitable. Whether you’re a physical therapy clinic, occupational therapy center, or inpatient rehab facility, our specialized billing team ensures every service is coded correctly, every claim is tracked, and every dollar is recovered.

From PT and OT to Speech and Cognitive Therapy We Handle It All

Rehab billing involves multiple disciplines, frequent sessions, and constant payer updates. Each visit must be backed by precise documentation and progress notes to prove medical necessity. One missing modifier or incorrect therapy code can lead to denials that take weeks to resolve. At Swiftcare Billing, we bring order to the chaos. Our experts understand rehab-specific CPT codes, therapy thresholds, and payer policies. We verify eligibility before sessions begin, track authorizations in real time, and manage claims from start to finish. That means fewer delays, faster payments, and less stress for your staff. We handle the billing headaches so your therapists can focus on helping patients recover — not chasing insurance claims.

Where Most Rehab Practices Lose Time and Revenue

Rehab billing requires perfect coordination between providers, documentation, and payers. Here’s where most practices struggle:

Constant Prior Authorizations

Missed or expired therapy authorizations are among the biggest reasons claims are denied or delayed.

Therapy Cap & Medical Necessity Issues

Many payers enforce session limits and require clear progress notes to justify continued care.

Incorrect Coding & Modifiers

Therapy-specific modifiers like GP, GO, and GN must be used correctly for physical, occupational, and speech therapy claims.

Incomplete Documentation

Missing evaluations, treatment plans, or signatures can trigger compliance audits or payment reversals.

Inconsistent Charge Capture

Missed add-on services, such as re-evaluations, group therapy, or neuromuscular re-education, often go unbilled.

Slow Denial Management

Rehab claims often get caught in secondary billing loops or require appeal-level persistence — something most in-house teams can’t sustain.

Swiftcare Billing identifies and eliminates these leaks, helping your rehab practice maintain strong, consistent cash flow.

Our Rehab Billing Services

End-to-End Billing Support Tailored for Rehab Facilities

Eligibility & Authorization Management

We verify patient benefits, track authorization dates, and obtain pre-approvals before each new therapy plan starts.

Accurate Coding & Documentation Review

Our certified coders ensure each therapy session — from initial evaluation to discharge — is coded accurately with correct modifiers and supporting documentation.

Clean Claim Submission & Tracking

We use payer-specific edits and real-time tracking to ensure your claims are submitted error-free and followed through until payment is received.

Denial Resolution & A/R Recovery

We monitor denied or underpaid claims daily, correct errors, and resubmit quickly — reducing aging accounts receivable.

Compliance & Audit Support

We maintain complete documentation trails and audit-ready records to keep your rehab facility compliant with CMS and commercial payers.

Financial Reporting & Analytics

You’ll receive clear, monthly performance reports highlighting payer trends, denial causes, and revenue growth opportunities.

How We Ensure HIPAA Compliance

Protecting Patient Data — Every Session, Every Claim
At Swiftcare Billing, data security is non-negotiable. Rehab centers deal with deeply personal medical information, and we treat it with the highest level of care.

HIPAA-Compliant Software & Servers: Every document, claim, and patient record is stored securely on encrypted, access-controlled systems.
Encrypted File Transfers: We use end-to-end encryption for all EHR and billing data transmissions.
Role-Based Access Control: Only authorized billing team members have access to specific patient data relevant to their work.
Regular Compliance Audits: Internal and third-party audits ensure ongoing adherence to federal and state regulations.
Staff HIPAA Training: All employees complete mandatory HIPAA certification and annual security refreshers.

Why Choose Swiftcare Billing for Rehab Practices

We Understand the Unique Demands of Rehabilitation Centers

98% Clean Claim Rate: Fewer errors mean faster payments and less time chasing payers.
20–30% Faster Reimbursements: Automated claim tracking and payer follow-ups keep your cash flow healthy.
Dedicated Rehab Billing Team: Experts who understand PT, OT, ST, and multidisciplinary billing.
Full Compliance with CMS and Private Payers: Stay audit-ready, always.
Transparent Reporting: Get detailed insight into performance, denials, and revenue growth each month.

We don’t just manage billing—we build financial stability into your rehab practice.

Reclaim Control Of Your Rehab Practice Revenue And Your Time.

Stop losing time and money to billing errors, denials, and endless follow-ups. Let Swiftcare Billing handle your entire rehab billing process — from authorizations to collections — while you focus on what matters most: patient recovery. In just 60–90 days, you’ll see:

Higher reimbursement rates from both Medicare and commercial payers.
Faster claim turnaround and fewer outstanding balances.
Dedicated account managers who know your rehab services inside and out.
Real-time revenue dashboards with complete transparency.

Frequently Asked Questions

Do you handle both inpatient and outpatient rehab billing?

Yes. We manage both inpatient and outpatient rehab billing — including physical, occupational, and speech therapy — with payer-specific compliance for each setting. Our team tracks documentation, authorizations, and session limits for accurate reimbursement.

How do you manage therapy authorization and session limits?

We verify eligibility and authorization before therapy begins, monitor session counts, and alert your team before limits are reached. This proactive approach helps prevent denials for exceeding therapy caps or expired authorizations.

What kind of documentation support do you provide?

Our billing team works closely with your therapists to ensure all evaluation notes, daily treatment records, and progress reports meet payer documentation requirements. This reduces medical necessity denials and keeps your practice audit-ready.

Can Swiftcare integrate with my existing EMR/EHR system?

Absolutely. We integrate with all major EMRs — including WebPT, Kareo, Athenahealth, AdvancedMD, and TheraOffice — to streamline data flow, reduce duplicate entry, and minimize claim errors.

How do you handle denied or underpaid rehab claims?

Our A/R and denial management specialists review every denial, identify root causes (like modifier or documentation issues), and resubmit corrected claims promptly. We also track payer patterns to prevent future denials.