Physical Therapy Billing Services
Running a physical therapy clinic is about more than just helping patients recover. Every session, evaluation, and follow-up contributes to your revenue, and missing even one billing opportunity can hurt your bottom line. That’s where Swiftcare Billing steps in — providing specialized physical therapy billing services designed to streamline your revenue cycle, reduce claim denials, and ensure your practice gets paid accurately and on time.
Maximize Your Practice Revenue with Expert Physical Therapy Billing
Why Choose Specialized Physical Therapy Billing?
Physical therapy billing isn’t like general medical billing. CPT codes, insurance rules, and payer requirements for PT services are complex, and mistakes can quickly lead to denials or delayed payments. At Swiftcare, we focus on the unique challenges of physical therapy billing:
- CPT & HCPCS Expertise: From evaluation codes (97161–97164) to therapeutic procedures (97110, 97112, 97530), our team ensures correct coding every time.
- Insurance-Specific Workflows: Medicare, Medicaid, and commercial insurance plans each have unique rules. We handle all payer-specific requirements.
- Documentation Compliance: Missing or incomplete documentation is the #1 reason claims are denied. We audit your notes to prevent costly rejections.
- Revenue Optimization: Our experts identify missed charges, correct underbilling, and track reimbursement trends to maximize your collections.
Example: A minor outpatient PT clinic saw a 25% revenue increase within three months after switching to Swiftcare Billing, just by catching missed therapy units and correcting coding errors.
- Our Services
Our Physical Therapy Billing Services
We offer a complete suite of billing solutions tailored for physical therapy practices:
Patient Eligibility Verification
Before treatment begins, we verify each patient's insurance coverage and benefits. This prevents unpaid services, reduces billing surprises, and ensures patients understand their financial responsibility.
Coding & Documentation
We audit your clinical documentation against CPT and HCPCS codes to ensure accuracy and compliance. This minimizes claim denials and maximizes revenue while keeping your practice aligned with payer requirements.
Claim Submission & Management
Swiftcare manages the entire claims process from start to finish. We handle accurate claim preparation, timely submission, and consistent follow-ups to ensure faster reimbursements and minimize rejections.
Denial Management & Appeals
Denied claims are costly and time-consuming. Our team identifies the root causes, corrects issues, and submits well-documented appeals to recover every eligible dollar efficiently.
Reporting & Analytics
Swiftcare provides detailed, actionable reports on collections, denial trends, and payer performance. These insights help your practice make informed decisions and optimize your overall revenue cycle.
Sub-Specialty Billing Support
Physical therapy encompasses many sub-specialties, and each comes with its own billing nuances:
- Orthopedic PT Billing – Post-surgery rehab, joint replacement, and sports injury therapy.
- Neurological PT Billing – Stroke recovery, traumatic brain injury, and neurodegenerative conditions.
- Pediatric PT Billing – Developmental disorders, gait training, and motor skills improvement.
- Geriatric PT Billing – Balance training, fall prevention, and chronic condition management.
Swiftcare Billing ensures that your sub-specialty services are coded correctly, reimbursed at the correct rate, and compliant with payer requirements.
Common Challenges We Solve
Physical therapy clinics face many revenue cycle challenges, including:
- High Denial Rates – From incorrect CPT codes to missing documentation, denials can eat into your revenue.
- Underutilized Codes – Practices often miss billable units or specialized therapy codes.
- Insurance Confusion – Each payer has different rules for therapy caps, modifiers, and pre-authorizations.
- Slow Payments – Manual billing and follow-ups can delay cash flow by weeks or months.
Swiftcare Billing solves these challenges by combining technology, specialized expertise, and proactive workflows to ensure faster, more accurate reimbursements.
Why Physical Therapy Practices Trust Swiftcare Billing
- Specialized Expertise – We focus solely on physical therapy billing and RCM, so we understand your unique needs.
- Cutting-Edge Technology – Our software integrates with your EMR/EHR to streamline claims and reporting.
- Transparent Communication – You'll know precisely where every claim stands, every day.
- Revenue Growth – Our clients consistently see measurable improvement in collections, often within the first 60 days.
Case Study Highlight: A multi-location pediatric PT practice increased cash collections by 30% within six months after partnering with Swiftcare Billing.
Ready to Maximize Your Physical Therapy Revenue?
Focus on patient care, not chasing unpaid claims. Swiftcare Billing ensures your practice receives accurate, timely, and compliant reimbursements, so your revenue grows while your staff stays stress-free.
Frequently Asked Questions
Do you handle both outpatient and home health PT claims?
Yes, Swiftcare Billing manages claims for outpatient clinics, home health, physical therapy, and multi-specialty facilities. We understand that each setting has unique billing requirements. Our team ensures that all claims are accurately coded and submitted in accordance with payer-specific rules, so you avoid delays or denials.
How quickly can I see results after outsourcing billing?
Most practices notice improved revenue within 45–60 days. The exact timing depends on factors like your claim volume, payer mix, and current backlog. Swiftcare accelerates cash flow. Many clients report seeing a 10–30% increase in collections within the first few months.
Will you train my staff or integrate with our EMR?
Absolutely. We provide hands-on staff guidance, claim scrubbing tools, and seamless integration with most EMR/EHR platforms. Training also includes best practices for documentation, coding, and patient eligibility checks, further reducing errors and improving revenue capture.
How do you handle denied claims?
Denied claims are not just frustrating—they impact your bottom line. Swiftcare Billing analyzes each denial for its root cause, whether it’s missing documentation, incorrect CPT/HCPCS codes, or payer-specific rules. We then correct the issue, resubmit the claim, and follow up until the payment is secured. Our proactive approach helps reduce recurring denials and prevents similar matters in future claims.
Are your services customizable for my clinic's size and specialty?
Yes, our solutions are fully scalable and flexible. Whether you operate a solo outpatient PT clinic, a pediatric PT center, or a multi-location rehabilitation practice, we tailor our services to match your workflow, specialty requirements, and billing needs.
Get in Touch With Our Billing Specialists
Have questions or need support? Our team is here to guide you with credentialing, billing, coding, and A/R solutions tailored to your practice. Reach out now to get started.