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  • Medical Billing

Mental Health Billing Services

Get Paid for Every Session. Focus on Healing, Not Billing. Running a mental health practice is a complex endeavor. From therapy sessions and telehealth visits to medication management and time-based CPT codes, the billing landscape is filled with pitfalls. SwiftCare Billing specializes in mental health billing services for therapists, psychologists, psychiatrists, LCSWs, and behavioral health clinics. We handle the complexities of insurance billing so you can focus on delivering transformative care.
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Why Mental Health Billing Is Different

Mental health services have unique billing rules:
  • Time-based CPT codes (90837, 90834, 90791)
  • Multiple session limits & medical necessity documentation
  • Frequent changes in telehealth parity laws
  • Authorization and coverage variations by payer and plan
Missing even one detail can lead to denials, delays, or underpayments. We understand the nuances — and our job is to ensure you don’t miss a dime.
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Why Providers Trust SwiftCare for Mental Health Billing

Whether you run a solo mental health clinic or a multi-provider behavioral health group, SwiftCare delivers peace of mind and predictable revenue.
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Clean Claim Rate

Our behavioral health billing specialists ensure that nearly all claims are accepted on the first submission, reducing administrative rework and speeding up cash flow.

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Faster Reimbursement

With precise coding, proactive eligibility checks, and daily claims submission, we help practices receive payments in record time — often within 7 to 14 days.

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Coding Accuracy
From CPT codes for psychotherapy (90832–90853) to E/M add-ons and telehealth modifiers, our certified coders help you avoid denials, audits, and underpayments.

HIPAA-Compliant, Transparent Reporting

You get real-time dashboards, detailed aging AR reports, and monthly performance reviews — all within secure systems that keep patient data protected and accessible.

  • Our Services

Our Mental Health Billing Services

Accurate CPT & ICD-10 Coding

We apply the correct time-based codes, add-on modifiers (e.g., 95 for telehealth), and diagnostic coding based on DSM-5 crosswalks.

Clean Claim Submission

Daily claims submission with scrubbed data ensures fast and accurate reimbursement from all payers — including commercial, Medicare, Medicaid, and EAPs.

Authorization Management

We handle initial prior authorizations and track ongoing utilization to avoid lapses in care coverage.

Telehealth Billing Compliance

Stay aligned with changing payer rules for virtual sessions — including modifiers and the distinction between POS code 02 and 10.

Payment Posting & Denial Management

Every payment is posted, and denials are pursued with appeals, clarifications, and supporting documentation.

Patient Billing & Statement

We issue HIPAA-compliant, clear patient statements and follow up on balances with empathy and professionalism.

Nationwide Mental Health Billing Services

From urban therapy practices in New York to rural clinics in Texas, SwiftCare Billing supports mental health providers in all 50 states. We understand the nuances of:
  • Medicaid-dominant regions (like California, Florida, Texas)
  • EAP and managed behavioral health carve-outs
  • State-specific credentialing and documentation rules
Our team helps you navigate complex payer mixes — from Medicare Part B to Blue Cross Blue Shield behavioral plans, ensuring clean claims and compliant billing.
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Have Questions?
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Fill out this form, tell us about your practice’s unique needs, and get a tailored solution!
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  • Universal Compatibility

Software We Work With

We integrate seamlessly with your existing EHR or PM system no need to switch.
Our tech-savvy billing team is fluent in 80+ systems, including:
Whether you use a solo practitioner platform or an enterprise EHR, we
connect your system with our workflows for efficient data syncing and reporting.

Focus on Care, Not Collections

Mental health work is demanding — dealing with denials, authorizations, and payer portals shouldn’t be part of your day. We take over the administrative burden so you can:
  • Spend more time with clients
  • Maintain consistent cash flow
  • Avoid burnout from billing stress
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Frequently asked questions

Do you handle both individual and group mental health practices?
Yes. We serve solo therapists, multi-provider behavioral health groups, telehealth-only practices, and outpatient mental health centers.
We bill for a full range of behavioral health services, including therapy (90832–90853), psychiatric evaluations (90791), medication management (99212–99215), group therapy, telehealth sessions, and other related services.
Absolutely. We manage pre-authorizations, track EAP limits, and handle payer-specific billing quirks — including session caps and frequency rules.
Can you handle Medicaid and Medicare mental health billing?
Yes, our team is well-versed in the strict documentation and billing requirements for both Medicaid and Medicare, as well as state-specific mental health programs.
Yes, we provide real-time access to dashboards and send monthly reports showing claim status, denial trends, CPT utilization, and AR breakdowns. 100%. We adhere to strict HIPAA and data security standards, ensuring full confidentiality and compliance with all relevant regulations.
100%. We are HIPAA-compliant and use secure, encrypted systems to protect PHI at every stage of the billing process. Yes, we provide real-time access to dashboards and send monthly reports showing claim status, denial trends, CPT utilization, and AR breakdowns. 100%. We adhere to strict HIPAA and data security standards, ensuring full confidentiality and compliance with all relevant regulations.
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